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Quick link to University Security Forms: http://registrar.utah.edu/faculty/security-forms.php

System

Primary Purpose

Licenses

Available

Request Access Via

FERPA Required

Additional Information

Astra

Check availability of classrooms & labs.

Schedule classrooms & labs.

View: General

Limited To Schedule: 1-2 per team

Help Center

Service Desk

N

Must complete Astra Security Authorization
Set training date w/ Data Team or Scheduling Office.

Canvas

Learning Management System (LMS)

Help Center


Service Desk

Y


CIS

Access to University systems

General

University

Y

Must complete FERPA review

CLSS

Review, submit, maintain schedule of classes

Limited 1-2 per team

Help Center

Service Desk

Y

Must complete CLSS Security Form
Review CLSS Training Video. Set training date w/ Data Team or Scheduling Office.

Confluence

Document management and collaboration


Service Desk

N

Users will not need to request access to access to the UCL Knowledge Base, but if you have the responsibility of adding and updating documentation in a space you will need to request access by sending and email to the Service Desk - uclsupport@utah.edu

Emma (question)

Marketing email communication



Y


FormAssembly

Information collection tool

Limited


Y

Access provided on case-by-case basis.

GCloud

Document management and collaboration

General


N


Intranet

View student information, reporting, program management

General

Data

DLT Team/Service Desk

Y

Must complete FERPA review


IS&T Help Center


Submit a ticket for support

N

Jira

Manage projects and ticketing portal


Kronos (Supervisor Access)

View & approve employee time

Managers Only

Katina Sifantonakis

N

Must complete additional forms.

Lucidchart

Process mapping and visualizations

Limited

Data Team

N


PeopleSoft

University student management

Limited

Data

DLT Team/Service Desk

Y

Must complete FERPA review
And fill out PeopleSoft Security forms:
   * Student Records Security Authorization Form
   * CIS Class Tools Security Authorization Form

Qualtrics

Survey tool

Not available

Data

DLT Team/Service Desk

N

General access not available at this time.

Salesforce

View student information, reporting, program management

Limited

Data

DLT Team/Service Desk

Y

Must complete FERPA review

Tableau

Data visualization & on-demand reports

General


Y


UShop

Purchasing and contract management

General

Financial & Business Services

Y

Must complete uShop Training

Total Contract Management (TCM) Training