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This table describes which systems we use and their purpose.

Primary PurposeCurrent SystemPlanned SystemTime FrameOtherPS Class SchedulingIntranetCLSSSpringRoom SchedulingAstraLMSCanvasRegistration SystemCECE Web and IntranetSomething ElseCRMIntranetSalesforce Selection NotesMarketing EmailEmmaContract ManagementTCM (excel)TCMPurchasingUShopUShopSurvey ToolQualtrics

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Tip
titleFERPA Traing
Required FERPA training

Quick Links


Systems Access Information

Quick link to University Security Forms: http://registrar.utah.edu/faculty/security-forms.php

SystemPrimary PurposeAvailability
ContactClassroom & lab scheduling
Request AccessFERPA RequiredAdditional Information

Astra

  • Classroom & lab Scheduling

Check availability of classrooms & labs.

Schedule classrooms & labs.

View: General

Schedule: 1-2 per team

Data Team
Help CenterN

Must complete Astra Security Authorization
Set training date w/ Data Team or Scheduling Office.

CanvasLearning Management System (LMS)
Help CenterY
CISAccess to University systemsGeneralUniversityYMust complete FERPA review
CLSSReview, submit, maintain schedule of classes1-2 per team
Data Team
Help CenterY

Must complete CLSS Security Form
Review CLSS Training Video. Set training date w/ Data Team or Scheduling Office.

ConfluenceDocument management and collaboration



EmmaMarketing email communication

Y
FormAssemblyInformation collection toolLimited
Data Team

YAccess provided on case-by-case basis.
GCloudDocument management and collaborationGeneral


IntranetView student information, reporting, program management
.
GeneralData TeamY

Must complete FERPA review

IS&T Help Center

Submit a ticket for support

N
JiraManage projects and ticketing portal



Kronos (Supervisor Access)View & approve employee timeManagers OnlyKatina SifantonakisNMust complete additional forms.
LucidchartProcess mapping and visualizationsLimitedData TeamN
PeopleSoftUniversity student managementLimitedData TeamY

Must complete FERPA review
And fill out PeopleSoft Security forms:
   * Student Records Security Authorization Form
   * CIS Class Tools Security Authorization Form

QualtricsSurvey toolNot availableData TeamNGeneral access not available at this time.
SalesforceView student information, reporting, program management
.
LimitedData TeamYMust complete FERPA review
SlackInternal communicationGeneral
Data Team

NAccess provided in employee onboarding process.
TableauData visualization
LimitedIT & Data TeamY
& on-demand reportsGeneral
Y
UShopPurchasing and contract managementGeneralFinancial & Business ServicesY

Must complete uShop Training

Total Contract Management (TCM) Training

How to Request Access

  1. Complete security or authorization forms & collect necessary signatures (if needed)
  2. Submit ticket in the Help Center portal under 'Access Request'
  3. Schedule training with Data Team (if needed)