Systems Access Information
Quick link to University Security Forms: http://registrar.utah.edu/faculty/security-forms.php
| System | Primary Purpose | Availability | Request Access | FERPA Required | Additional Information |
|---|---|---|---|---|---|
Astra | Check availability of classrooms & labs. Schedule classrooms & labs. | View: General Schedule: 1-2 per team | Help Center | N | Must complete Astra Security Authorization |
| Canvas | Learning Management System (LMS) | Help Center | Y | ||
| CIS | Access to University systems | General | University | Y | Must complete FERPA review |
| CLSS | Review, submit, maintain schedule of classes | 1-2 per team | Help Center | Y | Must complete CLSS Security Form |
| Confluence | Document management and collaboration | ||||
| Emma | Marketing email communication | Y | |||
| FormAssembly | Information collection tool | Limited | Y | Access provided on case-by-case basis. | |
| GCloud | Document management and collaboration | General | |||
| Intranet | View student information, reporting, program management | General | Data Team | Y | Must complete FERPA review |
| Submit a ticket for support | N | ||||
| Jira | Manage projects and ticketing portal | ||||
| Kronos (Supervisor Access) | View & approve employee time | Managers Only | Katina Sifantonakis | N | Must complete additional forms. |
| Lucidchart | Process mapping and visualizations | Limited | Data Team | N | |
| PeopleSoft | University student management | Limited | Data Team | Y | Must complete FERPA review |
| Qualtrics | Survey tool | Not available | Data Team | N | General access not available at this time. |
| Salesforce | View student information, reporting, program management | Limited | Data Team | Y | Must complete FERPA review |
| Slack | Internal communication | General | N | Access provided in employee onboarding process. | |
| Tableau | Data visualization & on-demand reports | General | Y | ||
| UShop | Purchasing and contract management | General | Financial & Business Services | Y | Must complete uShop Training |
How to Request Access
- Complete security or authorization forms & collect necessary signatures (if needed)
- Submit ticket in the Help Center portal under 'Access Request'
- Schedule training with Data Team (if needed)