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How to Request Access
Complete security or authorization forms & collect necessary signatures (if needed)
Submit ticket in the Help Desk portal under 'Access Request'
Schedule training with Data Team (if needed)
Systems Access Information
Quick link to University Security Forms: http://registrar.utah.edu/faculty/security-forms.php
System | Primary Purpose | Licenses |
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Available | Request Access Via | FERPA Required | Additional Information |
|---|---|---|---|
Astra | Check availability of classrooms & labs. Schedule classrooms & labs. | View: General Limited To Schedule: 1-2 per team |
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Service Desk | N | Must complete Astra Security Authorization |
Canvas | Learning Management System (LMS) |
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Service Desk | Y | ||||
Access to University systems | General | University | Y | Must complete FERPA review | |
CLSS | Review, submit, maintain schedule of classes | Limited 1-2 per team |
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Service Desk | Y | Must complete CLSS Security Form |
Confluence | Document management and collaboration |
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Service Desk | N | Users will not need to request access to access to the UCL Knowledge Base, but if you have the responsibility of adding and updating documentation in a space you will need to request access by sending and email to the Service Desk - uclsupport@utah.edu | |||
Emma | Marketing email communication | Y | |||
FormAssembly | Information collection tool | Limited | Y | Access provided on case-by-case basis. | |
Document management and collaboration | General | N | |||
View student information, reporting, program management | General |
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DLT Team/Service Desk | Y | Must complete FERPA review |
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Kronos (Supervisor Access) | View & approve employee time | Managers Only | Katina Sifantonakis | N | Must complete additional forms. |
Lucidchart | Process mapping and visualizations | Limited |
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N | |||
PeopleSoft | University student management | Limited |
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DLT Team/Service Desk | Y | Must complete FERPA review |
Qualtrics | Survey tool | Not available |
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DLT Team/Service Desk | N | General access not available at this time. |
View student information, reporting, program management | Limited |
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DLT Team/Service Desk | Y | Must complete FERPA review |
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Data visualization & on-demand reports | General | Y | |||
UShop | Purchasing and contract management | General | Financial & Business Services | Y | Must complete uShop Training |
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How to Request Access
- Complete security or authorization forms & collect necessary signatures (if needed)
- Submit ticket in the Help Center portal under 'Access Request'
- Schedule training with Data Team (if needed)
Astra Support
- Reserve classrooms and labs
- Run double book report to catch any scheduling conflicts
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CLSS Support
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