Content Comparison

EMPLID

Peoplesoft

External ID

Residency Status

Peoplesoft

• impact on tuition calculation (in-state vs out-of-state)

• reach out to students once they qualify for instate tuition

• Are students charged the correct amount?

Admit Term

Peoplesoft

• Most recent admit term

• trigger next steps upon admission

• Reporting/KPIs (app-admit-enroll)

Does this field change over time? “multiple rows”

• New if they have been out for more than three semesters

Admit Type

Peoplesoft

• Type of student (transfer, freshmen, etc)

• Is this defined by the student or confirmed by Admissions?

• Is there a difference between grad/under?

Campus

Peoplesoft

• Ensure correct campus

  • If they’re not in SF, they’re not ONLN campus

Location? I thought we were just interested in ONLN?

Application Date

Peoplesoft

• remove from com plan

Program Status and Action Date

Peoplesoft

(Admissions Summary)

• is active or not? on date?

APPL, ADMT, ? (need flow to understand)

Flow will determine

Student Program Plan

• Academic Plan and Sub Plan

• Effective Date

• Status

• Admit Term (requirement term?)

• Expected graduation term

Peoplesoft

(Program Plan)

• major (full history, undergrad, double program, etc.)

• Need what admissions has done, not necessarily what the student has done

• Graduation term may change - might be blank

Need to see complete structure/architecture and evaluate future state - multiple layers of data

Not sure when this gets set up

Program Action - Effective Dates

Peoplesoft

• Action items/visibility for the student

• If they should be graduating and haven’t applied yet

Active or Discontinuation

Academic History

Peoplesoft

Is this what schools they have attended?

List of course work, including transfer work

Enrollment Summary

Peoplesoft

• current student, enrolled or not

Class Information?

Academic Load

Peoplesoft

Not useful

Full time/part time

Does this change for grad students?

Credit Hours Taken

Peoplesoft

• inform graduation reminders/path

Service Indicators

Peoplesoft

• Positive and Negative are both useful - reminders, nicer communication, triggers based on type of indicator

Negative vs Positive

PeopleSoft Service Indicators

What communication is being sent already? Registrar?

Tuition amount due

Peoplesoft

• Indicator instead?

• You owe a lot of money or you only owe a little money

  • Time to return/payoff

What does this matter? Calc issues/difficult to associate tuition with specific classes

Enrollment Appointment

Peoplesoft

• Reminder to enroll and related services

Date to start registering for term? Are we looking for students who have not enrolled after their enrollment appointment?

FAFSA on file

Peoplesoft

Changes every year - need current academic year

How often is it updated?

Yearly

New App/Prev App

What was the last term you attended the U

Have you attended any other institution since last attending the U?

Campus

Criteria (ONLN)

Intended Graduate program and degree

Semester you plan to begin

Are you applying for a combined BS/MS program?

Will you be applying for a dual degree program?

Please select your 1^st area of interest (this is the first place where students indicate if they want to complete the program online)

All bio demo, except social security number

Full name, address, all phone numbers, email

Do you meet two or more of the criteria listed below, taken from the NIH’s Definition of Socio-Economic Disadvantage?

Are you a first generation college student?

Undergraduate major

·       GPA self reported

·       Last 60 hours credit hours GPA

·       Languages

o   What is your first language?

·       Have you ever attended the University of Utah?

o   If yes, please list your dates of attendance

·       Have you previously enrolled and attended classes in the specific program for which you are applying at the University of Utah?

·       List your U of U student ID number

·       If you were previously enrolled in a graduate program that you did not complete, please explain the reasons for non-completion. (this is an open-ended response)

·       External Education history

·       Residency for Tuition Purposes

o   Country of legal residence

o   If selected US, please indicate your state of legal residence in the US

o   Do you claim to be a legal resident of Utah for in-state tuition purposes?

o   Have you ever served in the US military?

o   Are you the spouse or dependent child of a US military veteran who received a general or honorable discharge within the last 5 years?

o   Are you a member of the US Armed Forces currently assigned to Utah on active duty?

o   Are you the spouse or dependent child of an US Armed Forces service member currently assigned to active duty in the state of Utah?

·       Financial Support

o   Do you intend to complete your degree as a full time or part time student?

o   Are you interested in receiving financial support?

§  If yes, what type?

o   Have you already secured financial support?

§  If yes, please explain

o   Admission Fee waivers

§  Are you a McNair Scholar?

·       How did you hear about the department or program to which you are applying?

Slate ID (unique identifier)

Multiple submissions by the same student.