Inviting remote participants to join our meetings via a web browser: Requirements: - Modern Web Browser.
- Webcam hardware.
- Reliable, fast, connection.
Below are invite links to send to people joining using their web browsers. If they have web cam hardware, they should be able to click on any of these and follow prompts to join these spaces. This is not a direct connect to our conference room, but our conference room must also join the meeting space. Each of these Cisco Meeting spaces has an entry in our conference room IVC contact lists: Candidate X (for job interviews):
https://join.avc.uen.net/invited.sf?secret=4qanOqES8uv0k_s4qeTbMw&id=996038912
Passcode: 2424 Candidate Y (for job interviews):
https://join.avc.uen.net/invited.sf?secret=YqE.7HDRlzGV1fh_O3zu7g&id=988765112
Passcode: 3535 CECE Public Meetings (if remote attendees are outside of CECE organization):
https://join.avc.uen.net/invited.sf?secret=9DeKwZu4hmejB4.dtsO_cQ&id=636282677 CECE Management Meetings:
https://join.avc.uen.net/invited.sf?secret=7.b3kLncb.5rW8EhmX8jCA&id=804002888 CECE Leadership Meetings:
https://join.avc.uen.net/invited.sf?secret=uu2bMaB2VWPuKAub1KXVHQ&id=485156297 If possible, arrange a test with remote participants in advance of the meeting. Connecting the room to enable remote participants via browser: The room must also connect to the meeting “space”: TV must be on and the IVC input selected. (This typically happens automatically. Even if you want an audio conference only, the TV is the sound system for this room.) Use the Cisco touch screen to dial “CECE Public Meeting” from “favorites” or “contacts” list. This should tell you that you’re connected to the meeting and show other participants, or a mountain landscape image on the TV. If you are presenting with a computer, connect an HDMI cable to the port in the tabletop labeled “Video Conference Presentation” and to your computer. (Let us know if you need an adapter for computers without HDMI.) Use the Cisco touch screen “Sharing” or “Presentation” controls to start/stop presenting, and select the screen layoutYou can hold a meeting in our conference rooms, utilizing the room's installed video conferencing equipment, with remote participants using any device with a web browser and a web camera. Here is the process: - Invite remote participants with meeting links and details.
- Join the room to one of our configured meeting spaces.
- Remote participants join the same meeting space with their device.
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| IVC: Pre-configured UCL Meeting Spaces |
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| IVC: Pre-configured UCL Meeting Spaces |
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| Join the IVC room to the meeting space. |
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| Join the IVC room to the meeting space. |
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| Computer Presentation In An IVC Meeting |
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| Computer Presentation In An IVC Meeting |
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| name | Draft: Remote Participants |
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| Email the participants with the following information: - The meeting's scheduled time.
- Meeting link and details for the appropriate meeting space listed above.
- The following participant requirements:
Requirements For Remote ParticipantRemote participants must have the following: - A current version of any popular browser. (We've seen problems with Safari on occasion.)
- Either a built in or USB connected camera and microphone.
- A reliable, fast, internet connection. Wired is recommended. Audio and video quality will suffer with poor internet connectivity.
- The following instructions:
- Open the provided meeting link in your web browser.
- If prompted, grant your browser access to your camera and microphone.
- Video and audio functions should be verified in the browser.
- When prompted, select "join meeting with this computer" or similar.
- Note the mute and button
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| A little attention to the environment from which a remote participant joins can have a great impact on the quality of the meeting experience for all. You may want to pass these recommendations along with meeting invites for large meetings, or more formal meetings such as job interviews: - Ensure lighting is sufficient to see the participant's face. Avoid back-lit situations that silhouette the participant.
- Minimize ambient noise. Noise such as extraneous conversations, or ventilation systems are often amplified to the other meeting participants.
- If a quite environment is not available, use a headset with a earphones and a microphone.
- Use a microphone with a mute or push-to-talk feature to minimize background noise. Alternatively, use the computer's mute feature when you are not addressing the meeting.
- Eliminates distracting movement or activities from the background, such as pets, or busy public areas.
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| Be sure remote participants receive an invitation with connection details with sufficient time to verify connections. For most meeting spaces, they can test their connection independently, at their leisure. |
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| For very important meetings, arrange a test session with remote participants to confirm they have no problems. |
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