Context
As we move forward with the collection of data, we need a policy for managing that data according to University guidelines. The creation/design of these forms is a joint effort between the UCL Marketing and Systems & Data team. This policy supports the university strategy of securing student information and lowering our risk of data breaches.
Policy
FormAssembly, Kuali Build, and Wrike are the only approved tool for creating forms.
Approval for publishing forms will go through the Systems and Data Team.
Creation of the forms can be done by the Systems and Data team and/or Marketing.
Approval of the form will be judged on: (MORE DETAILS NEEDED)
What data is being collect
Where the data is being sent.
Form data collected should not be sent to individual or department email addresses.
Form data should only end up in University approved systems. These include:
Salesforce
Zendesk
Google Sheets
Access to the Formassembly form building tool will be managed by central campus.
Creation of forms should be part of formal project requirements and planned accordingly.
Questions
Form vs Survey