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How to Request Access

  1. Complete security or authorization forms & collect necessary signatures (if needed)
  2. Submit ticket in the Help Desk portal under 'Access Request'
  3. Schedule training with Data Team (if needed)

Systems Access Information

Quick link to University Security Forms: http://registrar.utah.edu/faculty/security-forms.php

SystemPrimary Purpose

Licenses

Available

Request Access ViaFERPA RequiredAdditional Information

Astra

Check availability of classrooms & labs.

Schedule classrooms & labs.

View: General

Schedule: 1-2 per team

Help CenterN

Must complete Astra Security Authorization
Set training date w/ Data Team or Scheduling Office.

CanvasLearning Management System (LMS)
Help CenterY
CISAccess to University systemsGeneralUniversityYMust complete FERPA review
CLSSReview, submit, maintain schedule of classes1-2 per teamHelp CenterY

Must complete CLSS Security Form
Review CLSS Training Video. Set training date w/ Data Team or Scheduling Office.

ConfluenceDocument management and collaboration

N
Emma (question)Marketing email communication

Y
FormAssemblyInformation collection toolLimited
YAccess provided on case-by-case basis.
GCloudDocument management and collaborationGeneral
N
IntranetView student information, reporting, program managementGeneralData TeamY

Must complete FERPA review

IS&T Help Center

Submit a ticket for support

N
JiraManage projects and ticketing portal



Kronos (Supervisor Access)View & approve employee timeManagers OnlyKatina SifantonakisNMust complete additional forms.
LucidchartProcess mapping and visualizationsLimitedData TeamN
PeopleSoftUniversity student managementLimitedData TeamY

Must complete FERPA review
And fill out PeopleSoft Security forms:
   * Student Records Security Authorization Form
   * CIS Class Tools Security Authorization Form

QualtricsSurvey toolNot availableData TeamNGeneral access not available at this time.
SalesforceView student information, reporting, program managementLimitedData TeamYMust complete FERPA review






TableauData visualization & on-demand reportsGeneral
Y
UShopPurchasing and contract managementGeneralFinancial & Business ServicesY

Must complete uShop Training

Total Contract Management (TCM) Training

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