This page sets expectations around the process of data entry into Peoplesoft.
Course Level Information Excel Format
Class Section Information Excel Format
Class Fees Excel Format
Program Schedulers Expected To:
Utilize the university system CLSS to submit Class Section Information to Peopleosft/Scheduling Office.
Submit all other changes to Peoplesoft through the spreadsheet templates above.
Spreadsheet column order should remain. Hide columns you don’t need.
University Term should be in the title of the spreadsheet (Summer 2020, etc): this means the term you want the changed to be made for. One term per spreadsheet
First column should indicate the description of the change (see example above)
Cells where there has been a change that needs to be made in Peoplesoft should be highlighted green.
Systems & Data Expected To:
If format is not followed above, we will return it to the submitter for them to correct.
Complete the request within 2 business days. If there is a reason this cannot be done we will notify the submitter immediately.
Once complete the spreadsheet will be sent back to the scheduler with notes such as completed, could not be completed because of, etc.
Maintain communications with programs about the status of our systems.
Measure/KPI
Halli Taukiuvea Create a how to internal document to manage spreadsheets to be able to track the KPI.
Track the number of times a single spreadsheet is sent back to the programs.
Track the time it takes to complete the request. (Salesforce)
Track the number of items included in each spreadsheet.
This SLA will be reviewed at the end of each semester.
Typical System Updates Schedule
This is based on the workaround for CLSS while Courseleaf addresses its issue with Session 4 courses.
Information submitted through CLSS by 4:00 to the scheduling office:
Scheduling will commit to having the information entered into Peoplesoft by 5:00.
If information sent later than 4:00pm:
There will be a 24 hour delay in the systems updating below.
Once information is entered into Peoplesoft:
Peoplesosft data Is pulled each morning Into the operational data store by 6:00 am.
Tableau refreshes its data from the operational data store between 11:00 am and 12:00 pm. This is where programs can verify data entry was completed.
CE Web registration system and intranet is done by 10:00 am. This is done manually each day, so there could be delay depending on staffing.
Important Links