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You can hold a meeting in our conference rooms, utilizing the room's installed video conferencing equipment, with remote participants using any device with a web browser and a web camera. This is done by joining the room to one of our configured meeting spaces, and remote participants joining the same meeting space with their device. 

Advance Invitations

Be sure remote participants receive an invitation with connection details with sufficient time to verify connections. For most meeting spaces, they can test their connection independently, at their leisure. 


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Connecting the room to the meeting space:

Join the IVC room to the meeting space.
  • Turn on the TV and ensure the input for IVC is selected. ("HDMI 2" in 219 and 252.)
  • Using the IVC touch screen, select and call the corresponding meeting space from "Favorites" or "Contacts".
  • Enter any codes that may be requested by the system for secure access. These are included with the list of pre-configured meeting spaces.
  • The system will announce you are connected to the meeting.


TV Required?

Even if you want an audio-only conference, the room's TV, projector, or AV system will be necessary to hear the remote participants.

The room must also connect to the meeting “space”: TV must be on and the IVC input selected. (This typically happens automatically. Use the Cisco touch screen to dial “CECE Public Meeting” from “favorites” or “contacts” list. This should tell you that you’re connected to the meeting and show other participants, or a mountain landscape image on the TV.

If you are presenting with a computer, connect an HDMI cable to the port in the tabletop labeled “Video Conference Presentation” and to your computer. (Let us know if you need an adapter for computers without HDMI.) Use the Cisco touch screen “Sharing” or “Presentation” controls to start/stop presenting, and select the screen layout.


Inviting remote participants to join our meetings via a web browser:

Requirements:

  • Modern Web Browser.
  • Webcam hardware.
  • Reliable, fast, connection.

Below are invite links to send to people joining using their web browsers. If they have web cam hardware, they should be able to click on any of these and follow prompts to join these spaces. This is not a direct connect to our conference room, but our conference room must also join the meeting space. Each of these Cisco Meeting spaces has an entry in our conference room IVC contact lists:


If possible, arrange a test with remote participants in advance of the meeting.




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