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This table describes which systems we use and their purpose.

Primary PurposeCurrent SystemPlanned SystemTime FrameOther
PS Class SchedulingIntranetCLSSSpring
Room SchedulingAstra


LMSCanvas


Registration SystemCECE Web and IntranetSomething Else

CRMIntranetSalesforce Selection Notes

Marketing EmailEmma


Contract ManagementTCM (excel)TCM

PurchasingUShopUShop

Survey ToolQualtrics


Related Articles

FERPA Traing

Required FERPA training

Quick Links


Systems Access Information

Quick link to University Security Forms: http://registrar.utah.edu/faculty/security-forms.php

SystemPrimary PurposeAvailabilityContactFERPA RequiredAdditional Information

Astra

  • Classroom & lab Scheduling
Classroom & lab scheduling1-2 per teamData TeamN

Must complete Astra Security Authorization
Set training date w/ Data Team or Scheduling Office.

CISAccess to University systemsGeneralUniversityYMust complete FERPA review
CLSSReview, submit, maintain schedule of classes1-2 per teamData TeamY

Must complete CLSS Security Form
Review CLSS Training Video. Set training date w/ Data Team or Scheduling Office.

FormAssemblyInformation collection toolLimitedData TeamYAccess provided on case-by-case basis.
IntranetView student information, reporting, program management.GeneralData TeamY

Must complete FERPA review

Kronos (Supervisor Access)View & approve employee timeManagers OnlyKatina SifantonakisNMust complete additional forms.
LucidchartProcess mapping and visualizationsLimitedData TeamN
PeopleSoftUniversity student managementLimitedData TeamY

Must complete FERPA review
And fill out PeopleSoft Security forms:
   * Student Records Security Authorization Form
   * CIS Class Tools Security Authorization Form

QualtricsSurvey toolNot availableData TeamNGeneral access not available at this time.
SalesforceView student information, reporting, program management.LimitedData TeamYMust complete FERPA review
SlackInternal communicationGeneralData TeamNAccess provided in employee onboarding process.
TableauData visualizationLimitedIT & Data TeamY

How to Request Access

  1. Complete security or authorization forms & collect necessary signatures (if needed)
  2. Submit ticket in the Help Center portal under 'Access Request'
  3. Schedule training with Data Team (if needed)
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