Outlook - How to Schedule 540 Conference Rooms

Step-by-step guide

1. In Outlook on your calendar, create a new appointment.
2. Add attendees to your appointment.  Add the conference room calendar that you wish to use as an attendee.
   Tip: You can search for attendee names by typing some of the name and then press the control and k keys on your keyboard to show a listing of all the names that contain what you typed.  Ex: typing continuing ed and then pressing control and k keys will list all calendars that contain the words continuing ed.
3. Add a subject and agenda
4. In the Meeting tab at the top of your appointment open the Scheduling Assistant.  In the Scheduling Assistant you can see the free/busy details for all attendee calendars as well as the conference room calendar.  Locate and set a suitable time for your meeting.
5. In the Meeting tab at the top of your appointment select appointment and then click on the send button.

Please note: Because room 219 is also utilized as a classroom, this space must be reserved in Astra after 5pm Monday-Friday and all day on Saturday or Sunday. Please contact the Astra scheduler in your vertical to get this scheduled.

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