Step-by-step guide
- In Outlook on your calendar, create a new appointment.
- Add attendees to your appointment. Add the conference room calendar that you wish to use as an attendee.
Tip: You can search for attendee names by typing some of the name and then press the control and k keys on your keyboard to show a listing of all the names that contain what you typed. Ex: typing continuing ed and then pressing control and k keys will list all calendars that contain the words continuing ed. - Add a subject and agenda
- In the Meeting tab at the top of your appointment open the Scheduling Assistant. In the Scheduling Assistant you can see the free/busy details for all attendee calendars as well as the conference room calendar. Locate and set a suitable time for your meeting.
- In the Meeting tab at the top of your appointment select appointment and then click on the send button.
Please note: Because room 219 is also utilized as a classroom, this space must be reserved in Astra after 5pm Monday-Friday and all day on Saturday or Sunday. Please contact the Astra scheduler in your vertical to get this scheduled.