Hiring - 3. Submit Onboarding Task to Help Desk

Once all of the steps in the previous stages, Hiring - 1. Before You Post the Job and Hiring - 2. New Employee Paperwork, have been completed, the hiring manager/director should submit a task through the help desk to begin the employee's onboarding process. A breakdown of the onboarding process as well as teams responsible is available below.

Submit the Onboarding Task

1. Go to the CE Knowledgebase home page (kb.continue.utah.edu)
2. Click on the link to the Help Center
3. Select the CE Employee Management Service Desk
4. Select "Begin Employee Onboarding"
5. Fill out the form and submit!

Onboarding will be completed in the following order:

1. HR/Payroll Processes

1. New Employee paperwork
2. Background Check
3. Employee Information (ePAFs - for more information, see the University HR website)
4. Upon arrival, complete new hire paperwork
   1. I9
   2. W-4

2. Finance Processes

1. Access to Management Reports
2. PCard information
3. Reallocation paperwork
4. UShop/Amazon Information/Training

3. Operation Processes

1. Input employee information into the intranet
2. Grant UUCE Building/Door access
3. Provide UUCE Parking Pass
4. Update emergency contact information
5. Conduct new employee orientation

4. IT Processes

1. Set up Outlook/email
2. Grant access to unit email, when applicable
3. Set up phone
4. Access to unit's main phone line
5. Access to unit voicemail
6. Provide/set up computer

5. Data Team Processes

1. FERPA Certification
2. Grant system access, as applicable
   
   • Intranet
   • PeopleSoft
   • CLSS
   • Astra
   • Slack
   • Salesforce
   • Canvas
   • Jira
   • Confluence