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In this Article

Who this this article intended for?

This article is intended for anyone looking to review space within the UUCE Building. (University Connected Learning) If you currently have access to reserve space in Astra please refer the the UCL Astra Canvas Course.

When would I use this article? - Anytime you are looking to reserve classroom space which may include but is not limited to:

• Meetings larger than conference room capacity

• When/If conference rooms are booked and you still need space to meet.

• Instructor or new staff orientation(s)

• Break-out sessions or class time in addition to scheduled space reserved by your class meeting pattern.

• Training sessions

• Reserving conference room 219 after 5pm Monday-Friday or during business hours on Saturday.

• Meetings that require IVC equipment.

How to check classroom availability

1. Navigate to the Guest Portal (https://astrawww.utahaaiscloud.educom/AstraProdUUT/Portal/GuestPortalDefault.aspx)

2. No Login Needed

   Click on Calendars > Scheduling Grids
   

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   with your CIS credentials

3. Select “Calendars” > “Scheduling Grids”
   

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4. Since you are looking for available space in UUCE be sure your settings are:

   1. Choose Calendar:

   Continuing Education
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5. Filter: UUCE or Sandy
   

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6. To view a future date use the arrows to scroll to appropriate day
   

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   1. University Connected Learning

   2. Filter: UCL Main
      

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7. You can view room availability by Day or by Week by selecting the appropriate option
   

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   When selecting a specific time frame you must select the refresh and the system will navigate to applicable information indicated.
   

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**Once you find space you would like to reserve please request this space from the Astra User in your verticalUnit. (Here you can find a link to that information.) If that person is unavailable then you may request the space by submitting Help Center task. (Data Team Support> Scheduling Support> General Scheduling Requestan email to the UCL Service Desk. (uclsupport@utah.edu)

General Assignment Space

General Assignment space is space on the main campus that is controlled by The Scheduling Office.

• A list of that space can be found on the Scheduling Office's list of "Rooms We Schedule".

• If requesting space in one of these rooms you must request through the Scheduling Office - They can be reached at (801)581-7854 or scheduling@utah.edu

Resources

• Tutorials and Training Information - http://registrar.utah.edu/scheduling/astra-tutorials-training-info.php

• Reference Guide - http://registrar.utah.edu/_pdf/astra-quick-reference.pdf

• Astra Security Authorization Form - http://registrar.utah.edu/_pdf/astra-security-form.pdf (see "Access – How to get access to the systems we use" article)