In This Article: An introduction to the scheduler role and the different systems we use for scheduling.

Scheduling Role & Responsibilities

Each unit is allowed two schedulers who have the following responsibilities:

• Set up all new courses with the correct information
• Apply fees to the correct level by utilizing the proper item type
• Schedule CECE classes in Astra during semester breaks to avoid scheduling conflicts
• Review all classes to ensure that they're set up with the correct instructor, room, dates, times, capacity, and notes
• If errors are found, make adjustments in CLSS prior to the start of the semester
• Ensure that all classes appear on the University's website and CECE's website at the correct times
• Review the double book report to catch scheduling conflicts and resolve them as soon as possible
• After the semester has begun, submit any allowable changes through the Help Center

Related Articles: 

• Page:
  Outlook - How to Add Shared Calendar (UCL Knowledge Base)

  • calendar
  • outlook
  • kb-how-to-article
• Page:
  Scheduling - Proofing and Unit Best Practices (UCL Knowledge Base)

  • scheduling
• Page:
  Scheduling 101 - The Scheduler Role & Scheduling Systems (UCL Knowledge Base)

  • scheduling
  • scheduling_role
• Page:
  Scheduling FAQ (UCL Knowledge Base)

  • faq
  • scheduling
  • featured
• Page:
  AV Cables For UUCE Meeting Rooms (UCL Knowledge Base)

  • av
  • kb-how-to-article
• Page:
  Astra - Identifying Classroom Space that needs to be reserved during Semester Breaks (UCL Knowledge Base)

  • astra
  • scheduling
• Page:
  Box Tips and Tricks (UCL Knowledge Base)

  • box
  • drive
  • update
  • kb-how-to-article

CLSS

Campus system used to schedule class information, dates, times, days, instructor, class notes, class capacities, and attributes. CLSS transfers data directly into PeopleSoft.

PeopleSoft

The data bedrock for the University. The ultimate keeper of data.

Astra 

Campus system used to schedule the physical classrooms. Astra and PeoplSoft share/transfer data between one another.

Tableau 

Produces audits and reports based off data fed to it by PeopleSoft.

Help Center 

Internal system used by IS&T to manage a number of processes and tasks.