Hiring - 3. Submit Onboarding Task to Help Desk

Once all of the steps in the previous stages, Hiring - 1. Before You Post the Job and Hiring - 2. New Employee Paperwork, have been completed and the new hire has successfully passed their background check, the hiring manager/director needs to submit a task through the help desk to begin the employee's onboarding process.

Submit the Onboarding Task

1. Log into Salesforce (https://ceceuofu.lightning.force.com/lightning)

2. Use the W

3. Select the CE Employee Management Service Desk

4. Select "Begin Employee Onboarding"

5. Fill out the form and submit!

Teams involved in onboarding strive to have everything complete prior to the new employee's first day. However, this is not always possible. It is our goal to communicate with hiring managers throughout the process so that you know what's going on. The following is a breakdown of what we endeavor to accomplish prior to the new hire's arrival.

1. HR/Payroll Processes 

1. Employee Information (ePAFs - for more information, see the University HR website)

2. Upon arrival, complete new hire paperwork

   1. I-9

   2. W-4

2. Finance Processes

1. Access to Management Reports

2. PCard information

3. Reallocation paperwork

4. UShop/Amazon Information/Training

3. Operation Processes

1. Input employee information into the intranet

2. Grant UUCE Building/Door access

3. Provide UUCE Parking Pass

4. Provide information for Driver Compliance Process

5. Update emergency response lists

6. Conduct new employee orientation

7. Assign Kronos Supervisor

4. IT Processes

1. Set up Outlook/email

2. Grant access to unit email, when applicable

3. Set up phone

4. Access to unit's main phone line

5. Access to unit voicemail

6. Provide/set up compute

5. Systems & Data

1. Verify FERPA Certification

2. Grant system access, as applicable
   

   • Intranet

   • PeopleSoft (please note that PeopleSoft access in particular can take longer to obtain because access is granted by the Registrar's Office)

   • CLSS (Limited to two team members per Unit. Access requested by UCL Systems & Data Team but granted by Scheduling Office and may take longer to obtain access.)

   • Astra (Limited to one team member per Unit. Access requested by UCL Systems & Data Team but granted by Scheduling Office and may take longer to obtain access.)

   • Salesforce (Limited to employee role)

   • Canvas (Limited to employee role)

   • Jira (Limited to employee role)

   • Confluence (Limited to employee role)