Continuing Education and University Connected Learning Building Closing Procedures

In this article:

540 Arapeen Dr Classroom Set-up Procedures

Before 5PM

• Configure classroom furniture for evening classes per instructions given by program
• Pick up/wipe tables in classrooms as needed
• Adjust shades, clean white board, check for markers, dump trash if full and put in dumpster outside.

At 5PM

• One staff member always at Student Services desk to answer phones and student questions
• Other staff member can continue preparing for evening classes and help direct students to new classes- both be back to student service desk by 6 to help instructors if needed - make copies/computer issues
• Disengage push bars for staff area for front door and door next to breakroom.
• Lock computer labs if not being used by classes that night.

Before Leaving

• Check study rooms, bathrooms, and student lounge (or any unlocked area) for students
• Clean classrooms: straighten and clean tables, chairs, tablet armchairs, clean whiteboards, make sure electronics and projectors are turned off
• After classrooms are cleaned, turn off lights, and close doors
• Double check that all exits are secure (one by loading dock)
• Move in outside signs
• Return any laptops, clickers, or remotes to their proper storage location.
• Have instructors leave materials in classrooms/drop by finance door. If students or instructors leave anything in the rooms, place the items in the lost-and-found box
• Do a sweep of the building to ensure the building is empty

Computer Labs

• Turn off computers
• Turn off Lights
• Lock doors

Securing Staff Area

• Close registration roll down door at 8:30 to clean rooms and sweep.
• Turn off lights in breakroom and main lights where possible and sweep area for people
• Ensure staff doors are closed and locked(some of the doors do not fully close unless pushed)
• Put up sign saying that you are in the building and if assistance is needed to call you. For now if you could put your cell on it. I will have instructions on forwarding the work phone to a cell number soon.

Student Services Area

• Lock all file cabinets
• Make sure computers are turned off
• Close and lock roll down door.
• Turn off lights
• Set alarm on card reader door                                                                     

Securing and Exiting Building

• Make sure all external doors are locked (Maglocks will automatically engage at 9:30 pm) including the door to the dumpster.
• Ensure the maglocks engage on the doors after closed. The upstairs door takes about a minute to engage, so wait to ensure it is locked.
• Two staff members should leave the building together
• If maglocks do not engage at the main glass doors, call REA to let them know there is a problem

Contact Numbers for afterhours assistance (after 5pm)

For facility issues, call REA (Real Estate Admin) at 801-587-8750 and email the issue directly to ucl-ops@utah.edu so they can follow up with you.

For technology issues, contact Brady at 801-581-3200, located at the Sandy site. 

For an emergency, medical or safety, call 911 Or Campus security – 801-585-2677.

Other Contact Numbers

Jodi Emery 801-706-5960