How to Request Access

Complete security or authorization forms & collect necessary signatures (if needed)
Submit ticket in the Help Desk portal under 'Access Request'
Schedule training with Data Team (if needed)

Systems Access Information

Quick link to University Security Forms: http://registrar.utah.edu/faculty/security-forms.php

System	Primary Purpose	Licenses Available	Request Access Via	FERPA Required	Additional Information

System	Primary Purpose	Licenses Available	Request Access Via	FERPA Required	Additional Information
Astra	Check availability of classrooms & labs. Schedule classrooms & labs.	View: General Limited To Schedule: 1-2 per team	Service Desk	N	Must complete Astra Security Authorization Set training date w/ Data Team or Scheduling Office.
Canvas	Learning Management System (LMS)		Service Desk	Y
CIS	Access to University systems	General	University	Y	Must complete FERPA review
CLSS	Review, submit, maintain schedule of classes	Limited 1-2 per team	Service Desk	Y	Must complete CLSS Security Form Review CLSS Training Video. Set training date w/ Data Team or Scheduling Office.
Confluence	Document management and collaboration		Service Desk	N	Users will not need to request access to access to the UCL Knowledge Base, but if you have the responsibility of adding and updating documentation in a space you will need to request access by sending and email to the Service Desk - uclsupport@utah.edu
Emma	Marketing email communication			Y
FormAssembly	Information collection tool	Limited		Y	Access provided on case-by-case basis.
GCloud	Document management and collaboration	General		N
Intranet	View student information, reporting, program management	General	DLT Team/Service Desk	Y	Must complete FERPA review
Kronos (Supervisor Access)	View & approve employee time	Managers Only	Katina Sifantonakis	N	Must complete additional forms.
Lucidchart	Process mapping and visualizations	Limited		N
PeopleSoft	University student management	Limited	DLT Team/Service Desk	Y	Must complete FERPA review And fill out PeopleSoft Security forms: * Student Records Security Authorization Form * CIS Class Tools Security Authorization Form
Qualtrics	Survey tool	Not available	DLT Team/Service Desk	N	General access not available at this time.
Salesforce	View student information, reporting, program management	Limited	DLT Team/Service Desk	Y	Must complete FERPA review
Tableau	Data visualization & on-demand reports	General		Y
UShop	Purchasing and contract management	General	Financial & Business Services	Y	Must complete uShop Training Total Contract Management (TCM) Training