Hiring - 2. New Employee Paperwork

Owned by Haley Johnson (Unlicensed)
Last updated: Nov 10, 2021 by James Elder (Unlicensed)
2 min read

Once you've selected a candidate, you'll need to send them an offer letter. Once they accepted the offer, you'll need to complete the following paperwork before submitting a task to onboard through the help center. When offering the job to your selected candidate, be sure to communicate that the offer is contingent upon successful completion of the criminal background check. 

 

Send Employee the Offer Letter

  • HR is available to help draft the offer letter for you. If you'd like to write your own, the template, including all pertinent information, is attached here: CECE_Benefited_Offer_Letter.docx

Inform HR Analyst of Other Considered Candidates

  • Send Workflow writable email to HR Analyst with PRN number and names of all candidates scheduled for an interview. Indicate any of the following that apply: didn't show to interview, withdrew from consideration, declined job offer, or interviewed, but not selected. (Applicant Workflow PDF)

Send Criminal Background Check Form to HR Analyst

  • Send CBC form with the following information to the HR Analyst (CBC Form PDF):

    1. Candidate's name

    2. Email address

    3. Telephone number

    4. uNID, if known

    5. Job posting number (PRN)

    6. The activity (number) for payment of Criminal Background Check (CBC)

Receive background check clearance

  • Once the background check is complete, the HR Analyst will email you that the background check is clear and you are approved to proceed with the hire.

  • If the background check does not clear, the HR Associate Director will consult with you to evaluate the risk of proceeding with the hire based upon the information found in the background check.

Submit New Employee Information Form

  • Have your chosen candidate fill out the Employee_Information_Form.pdf

    • If the new employee does not want to write their social security number down, they may call and give that information over the phone.

  • Once completed, send to the HR Analyst.